Service contract shall be provided for Sterile Processing Service (SPS) Reverse Osmosis (RO) System at the Veteran Administration Medical Center, Hudson Valley Health Care System, Montrose Campus 2094 Albany Post Road, Montrose, New York 10548.
This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items and FAR part 13 - Simplified Acquisition Procedures , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.
This solicitation is issued as a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2005-98 / 05-31-2018
This procurement is being issued as 100% Service Disable Veterans own Small Business (SDVOSB) Set Aside Open Market Competition. The North American Industry Classification System (NAICS) code is 333318, Other Commercial and Service Industry Machinery Manufacturing, with a small business size standard of 1,000 employees.
The Veteran Administration Medical Center, Hudson Valley Health Care System, Montrose Campus 2094 Albany Post Road, Montrose, New York 10548 is seeking a contractor for Sterile Processing Service (SPS) Reverse Osmosis (RO) System services and Maintenance.
All interested companies shall provide quotation(s) for the following:
Statement of Work
The contractor shall furnish all material, labor, supervision, tools and equipment necessary to provide a full preventive maintenance program. The Reverse Osmosis system to be serviced is an Ameri-water RO System Model # HCR02, Serial # 50320 along with all ancillary piping and Sterile Processing equipment that receives RO water. All work shall be in strict compliance with regulatory agencies and the manufacturer s recommendations as follows:
Deliverables shall include:
Perform Monthly onsite Reverse osmosis Cleaning
Perform Monthly onsite sanitization of RO
Perform Monthly onsite SPS Tank and Loop Sanitization
Perform Monthly onsite Pre Culture and LAL taken on Loop
Perform Monthly onsite Post Culture and LAL taken on Loop
Perform onsite monthly preventive maintenance based on manufacturers recommendations and AAMI standards
Annual AAMI Standards test on RO
Perform on-site water analysis and review log books, log the RO performance
Perform complete system operating analysis of the equipment.
All work shall be in accordance with manufacturer's recommendations
Contractor shall provide all Expendables listed below to perform on-going preventive maintenance on an annual basis.
16 PT401 Liquid Gallon
12 Pre-filter 1 um 20
12 Pre-filter Carbon Block Filter 20"
8 Chloride Strips 50 ct
4 PH strips 100ct
4 DI Regeneration Bags
Additionally the following level of service shall be performed annually:
Inspect RO membrane, DI Polisher Resin Pack, RO pumps, and sensors. Based on observations vendor shall repair, replace or regenerate above components of RO system at no additional cost to the government.
The Laboratory performing the water quality testing shall be a competent and licensed USA company. Parameters of the water quality standards will be in accordance with EPA (Environmental Protection Agency), AWWA (American Water Works Assc.), and AAMI (Association For The Advancement of Medical Instrumentation).
RESPONSE AND COMPLETION TIMES
The contractor will provide routine service Monday through Friday, 8 am to 430 pm. Routine service will be considered a 2-hour response time. On-site service will be provided within 24-hours, excluding holidays, upon notification by the department point of contact.
The contractor will provide 24x7x365 emergency repair service. Emergency repair outside routine hours will be billed at overtime rate. Work shall not be accomplished by contractor until approved by project or contracting officer. Initial contact is to be made with the technical representative within 4 hours of call and no more than 48- hour for on-site service. Minimum Standards of Workmanship:
PERIOD OF PERFORMANCE AND CONTRACT LINE ITEMS (CLINs):
For each Period of Performance, offerors must submit a quote for the Deliverables requested in Section 1.0 of the Statement of Work (SOW)
Line item 001 (Base Year) Period of Performance: Line item 002 (Option Year 1) Period of Performance: Line item 003 (Option Year 2) Period of Performance: Line item 004 (Option Year 3) Period of Performance: Line item 005 (Option Year 4) Period of Performance:
The contractor shall perform routine maintenance and repair services Monday thru Friday during normal business hours (8AM 4:30PM)
Contractor personnel must have in their possession for inspection by VA Police Department a valid state or government issued identification such as drivers license or passport.
Personnel may be required to surrender their ID to the VA Police to obtain a temporary day pass at the discretion of VA Police. ID will be returned upon leaving US Government property.
The contractor shall not have access to the Department of Veterans Affairs computer system. The C&A requirements do not apply and that the Security Accreditation Package is not required.
Place of Performance:
Veteran Administration Medical Center, Hudson Valley Health Care System
2094 Albany Post Road, Montrose, New York 10548.
(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.
(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference:
solicitation number for this requirement as 36C24218Q9439
Name, address and telephone number of offeror
Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete.
Price. Price should be for all services detailed in section B 1 of this document. Acknowledgement of any solicitation amendments
Past performance information
A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.
Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation will be excluded from consideration.
The following provisions are included as addenda to FAR 52.212-1:
Submission of Offer. The point of contact for this acquisition is the Procuring Contract Specialist (PCS) Ms. JAMES, EULANDA. Any questions submitted will need to identify the pertinent document Statement of Work (SOW) (Solicitation Attachment, Solicitation, etc.,) and include the applicable page number, paragraph number, and/or reference with each question. Questions regarding specific verbiage or content in the solicitation package shall include excerpts or examples from the subject matter to ensure the question is clearly conveyed. The PCS at Eulanda.James@va.gov respectively, shall be included on all correspondence between the Government and Offerors. All questions shall be email to the PCS. The deadline for the submittal of all questions is June 18, 2018 9:00 AM Daylight Standard Time (DST).
The selection of a source for award purposes will be conducted utilizing best value continuum, Lowest Price Technically Acceptable (LPTA) as delineated in FAR PART 12.203. Offers will be evaluated using the criteria under FAR Clause 52.212-2, Evaluation Commercial Items. Noncompliance with the RFQ requirements may hamper the Government s ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.
The Offer. The submission of the documentation will constitute the Offeror s acceptance of the terms and conditions of the RFQ, concurrence with the Statement of Work and contract type.
It is the Government s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission.
Instructions outlined in this solicitation prescribe the format for quotes and describe the approach for the development and presentation of offeror s data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.
In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful quotes.
If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the PCS in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.
Quote Preparation Instructions.
Offeror s quote will consist of RFQ Documents, Technical Capability, Past Performance, and Price. All documentation shall be email to the PCS.
Quote Contents and Due Date. In response to this Solicitation for Quote, submit quotes with cover letter NLT
June 21, 2018; 9:00 AM (DST) via email to Eulanda.James@va.gov
Technical Capability. The Technical Capability section should be clear, concise, and include sufficient detail for effective evaluations and for substantiating the validity of stated claims in the Offeror s quote. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors/elements defined in FAR clause 52.212-2, Evaluation Commercial Items.
Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror s recent and relevant Past Performance, focusing on and targeting performance which is relevant to the requirement within the Statement of Work (SOW). The offeror s most recent and relevant past performance information on Reverse Osmosis system to be serviced is an Ameri-water RO System Model # HCR02, Serial # 50320 along with all ancillary piping and Sterile Processing equipment in support of facilities: similar in size, scope, and complexity to the services being procured under this solicitation, performed for Government agencies and/or commercial customers within the last three (3) years from the solicitation release date. Past performance can be for the prime, subcontractor, or a combination of the prime and subcontractor. Offerors shall include a name, telephone number, and fax or email for each contract listed.
The Government reserves the right to obtain past performance data from other sources than those identified by the offeror in evaluating past performance. This includes, but not limited to, the Past Performance Information retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials. Offerors are reminded that both independent data and data provided by offerors in their quotes may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.
In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, unknown shall be considered acceptable .
Price. Upon determination of the technical team that the Contractor s quote is acceptable price shall be the determining factor. The contract shall be awarded to the lowest priced, technically acceptable.
RFQ Documents. Offerors are required to submit a completed SF1449 (including acknowledgement of Amendments) and FAR Provision 52.212-1. The documents will be organized as follows and contain the identified information.
Executive Summary. Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support. The executive summary shall also include a list of the proposal package contents.
Signed SF 1449 and Amendments. The SF 1449 will be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The contract will acknowledge all amendments to the RFQ in accordance with the instructions on the SF 1449 and with Addendum to FAR 52.212-1, Instruction to Offerors Commercial Items.
Contact Information. The Offeror shall provide a contact list (with phone numbers, fax numbers, mailing addresses, email addresses, etc.) including the name and title of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government on behalf of your company.
852.209-70 Organizational Conflicts of Interest (JAN 2008)
852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016)
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
852.270-1 Representatives of Contracting Officers (JAN 2008)
The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition.
As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:
(Addendum to FAR 52.212-2)
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Evaluation -- Commercial Items (Oct 2014)
( a ). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
( b). Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
( C). A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
( End of Provision)
This requirement includes options executed under FAR 52.217-8. The government will evaluate prices for the option under FAR 52.217-8 by using the last year s option prices to calculate the price for six months of efforts, and adding that amount to the base and other option years to arrive at the total.
The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.
The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:
52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)
52.217-8 Option to Extend Services (NOV 1999)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
52.228-5 Insurance-Work on a Government Installation (JAN 1997)
CL-120 Supplemental Insurance Requirements
52.232-18 Availability of Funds (APR 1984)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
852.203-70 Commercial Advertising (JAN 2008)
852.215-71 Evaluation Factor Commitments (DEC 2009)
852.232-72 Electronic Submission Of Payment Requests (NOV 2012)
852.237-70 Contractor Responsibilities (APR 1984)
001AL-11-15- A Limitations on Subcontracting Monitoring and Compliance (JUNE 2011)
001AL-11-15- B Subcontracting Commitments - Monitoring and Compliance (JUNE 2011)
The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.
52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016)
52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-6, Notice of Total Small Business Set-Aside (NOV2011)
52.219-28, Post Award Small Business Program Representation (Jul 2013)
52.222-3, Convict Labor (June 2003)
52.222-21, Prohibition of Segregated Facilities (APR 2015)
52.222-26, Equal Opportunity (APR 2015)
52.222-50, Combating Trafficking in Persons (MAR 2015)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)
52.232-33, Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013)
52.222-41, Service Contract Labor Standards (MAY 2014)
52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)
52.222-50, Combating Trafficking in Persons (MAR 2015)
52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)
52.232-33, Payment by Electronic Funds Transfer System for Award Management (JUL 2013)
52.222-17, Nondisplacement of Qualified Workers (MAY 2014)
52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)
52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014)
This is an open-market total [100% Set-Aside] for SDVOSB combined synopsis/solicitation for Sterile Processing Service (SPS) Reverse Osmosis (RO) System Services at Veteran Administration Medical Center, Hudson Valley Health Care System, Montrose Campus 2094 Albany Post Road, Montrose, New York 10548 as defined herein.A A The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion or addition.
Submission shall be received not later than 9:00 AM (DST), June 21, 2018. The government shall only accept electronic submissions via email, please send all quotations to Eulanda.James@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to JAMES, EULANDA, Contracting Officer; Eulanda.James@va.gov
DESCRIPTION OF SUPPLIES/SERVICES
Sterile Processing Service (SPS) Reverse Osmosis (RO) System Services under this contract shall be provided and accomplished at the Veteran Administration Medical Center, Hudson Valley Health Care Sys Contract Period: Base
POP Begin: Date of Award POP End: 06-27-2019
Sterile Processing Service (SPS) Reverse Osmosis (RO) System Services under this contract shall be provided and accomplished at the Veteran Administration Medical Center, Hudson Valley Health Care Sys Contract Period: Option 1
POP Begin: 06-28-2019
POP End: 06-27-2020
Sterile Processing Service (SPS) Reverse Osmosis (RO) System Services under this contract shall be provided and accomplished at the Veteran Administration Medical Center, Hudson Valley Health Care Sys Contract Period: Option 2
POP Begin: 06-28-2020
POP End: 06-27-2021
Sterile Processing Service (SPS) Reverse Osmosis (RO) System Services under this contract shall be provided and accomplished at the Veteran Administration Medical Center, Hudson Valley Health Care Sys Contract Period: Option 3
POP Begin: 06-28-2021
POP End: 06-27-2022
Sterile Processing Service (SPS) Reverse Osmosis (RO) System Services under this contract shall be provided and accomplished at the Veteran Administration Medical Center, Hudson Valley Health Care Sys Contract Period: Option 4
POP Begin: 06-28-2022
POP End: 06-27-2023
PRICE/COST SCHEDULE ITEM INFORMATION
Deadline: Thursday, June 21, 2018
Date Published: Thursday, June 14, 2018
Date Updated: Thursday, June 14, 2018