The Department of Veterans Affairs, Network Contracting Office (NCO) 15 is conducting market research to help determine the availability and technical capabilities of qualified vendors who can provide Peritoneal Dialysis (PD) supplies for medical center use and direct delivery to beneficiaries of the VA Medical Center, Kansas City, Missouri.
POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THEIR RESPONSE:
1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e. small/large), and DUNS Number.
2) Statement of Capability that demonstrates ability of providing the item in accordance with the attached Statement of Requirement (SOR) and past performance in providing this type of service. Include examples of prior completed Government contracts, references, and other related information.
This notice is to assist the NCO 15 in determining sources only. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.
Questions and responses must be submitted no later than 2:00 p.m. (CST) on June 18, 2018 to Esperanza Roberts at Esperanza.Roberts@va.gov. Any proprietary information should be clearly identified as "proprietary information .
STATEMENT OF REQUIREMENT
Contractor shall furnish Peritoneal Dialysis (PD) supplies for medical center use and direct delivery to beneficiaries of the VA Medical Center, Kansas City, Missouri. The contractor is responsible for delivering all supplies under this contract directly to the medical center or beneficiary's home, as requested.
2. MEDICAL CENTER USE:
An authorized Representative will place all orders for delivery to the VA Medical Center, 4801 E. Linwood Boulevard, Kansas City, Missouri 64128.
3. DIRECT DELIVERIES:
Home Peritoneal Dialysis Service will contact the contractor by telephone and give a yearly obligation number for direct delivery beneficiaries. The contractor shall use the appropriate assigned obligation number for the year on all correspondence and invoices. When a VA beneficiary is accepted into the program to receive direct delivery of PD supplies, a prescription is forwarded to the contractor with product name and quantities. It shall be the contractor's responsibility to coordinate with Home Peritoneal Dialysis Service the patient's authorized prescribed inventory levels and establish delivery schedules. The contractor shall contact the patient monthly (or as needed) to verify patient's requirements and set up delivery order. In the event a patient needs additional supplies after the monthly order is placed, the patient may contact the contractor via telephone and the contractor may use the mailing system to get supplies to the patient. The contractor is responsible for adhering to all mailing requirements in this matter. Vendor will supply and support any required software needed to access downloadable patient information. This software will be loaded on a VA owned, non-networked device. Vendor will allow VA providers access through a web based portal to provide electronic signatures for patient orders and requests. Vendor will not limit the number of patients that can be started on treatment per month. Vendor will provide a one point of contact model to support the patient and the Nephrology Clinic in the accessing and delivery of all manufacturers peritoneal dialysis (PD) systems currently in the marketplace, including all ancillary items and specialty products outside manufacturer s scope as prescribed by the patient s clinical team. This one point of access supports the Nephrology Clinic in maintaining readiness, flexibility and patient-centric care focused on clinical outcomes and patient satisfaction.
4. PACKING AND MARKING:
All containers are to be marked with the expiration date. All products must provide not less than an eighteen (18) month expiration date. Cases are to be clearly marked, specifying content and handling methods.
5. PATIENT PRIVACY / SECURITY:
a. The Kansas City VA Medical Center at the time the patient is enrolled in the Home Dialysis program will secure a Release of Information from the patient to allow for information to be released to the contract vendor company
b. The contractor shall immediately notify the COR and simultaneously, the designated ISO, and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor has access.
c. To the extent known by the contractor, the contractor notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, what and where the VA information or assets were placed at risk or compromised), and any other information that the contractor considers relevant.
d. With respect to unsecured protected health information, the contractor is deemed to have discovered a data breach when the contractor knew or should have known of a breach of such information. Upon discovery, the contractor must notify the covered entity of the breach.
e. In instances of theft or break-in or other criminal activity, the contractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident.
The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.
Offeror shall be the manufacturer or be an authorized dealer for the manufacturer of the product for which a quote will be provided.
All orders shall be shipped F.O.B. Destination, by common carrier, standard delivery within 3 to 5 days ARO (After Receipt of Order). The cost of any other designated shipping options (i.e., overnight, 2nd day, etc.) by the Kansas City VAMC, payment of such shall be the responsibility of the Kansas City VAMC, contractor shall prepay and add to invoice.
Deadline: Monday, June 18, 2018
Date Published: Thursday, June 14, 2018
Date Updated: Thursday, June 14, 2018