COMBINED SYNOPSIS SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates award of a single firm fixed price contract. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

Solicitation 36C10E18Q9384 is issued as a request for quote (RFQ).

The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-99, effective June 15, 2018.

The combined synopsis/solicitation is set aside for Veteran Owned Small Business concerns only. Only quotes submitted by Veteran Owned Small Business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a verified Veteran Owned Small Business in VIP will not be considered for award. The applicable NAICS Code for this solicitation is 334220 and the Small Business Size limitation is 1,250 employees. Offers from VOSB concerns must be registered and verified in the Center for Verification and Evaluation (CVE) Vendor Information Pages (VIP) website at https://www.vip.vetbiz.gov/ at the time and date set for receipt of offers and at the time and date of award to be considered for award. Offers from VOSB concerns that are not registered shall be rejected as non-responsive and shall not be considered for award.

The contractor shall provide all equipment, services, material, tools, labor, facilities transportation and supervision to for the removal and replacement of telematics equipment/monitoring devices, and monthly monitoring services for thirty-four (34) vehicles in the Atlanta, GA VBA Regional Office fleet. All vehicles currently have a LMU3030 installed, that will need to be removed prior to the installation of new units. The telematics devices are to be installed at an assigned location (or locations), to be pre-determined by the Contractor (see section 1.2.3 for additional details).

Please provide pricing for all CLIN as shown in the attached price schedule.

Description of Requirement

This Statement of Work (SOW) delineates the various tasks and activities required for the removal and replacement, and monitoring of thirty-four (34) telematics devices for the Atlanta, GA VBA Regional Office fleet vehicles. All telematics units must be on the 4G cellular network or higher. These vehicles are located in multiple states including South Carolina, Georgia, North Carolina, Alabama, Tennessee, Virginia, and Louisiana. The telematics devices will need to be installed at an assigned location (or locations), to be pre-determined by the Contractor.

Part 1. GENERAL INFORMATION

Background: The Atlanta VBA Regional Office maintains a fleet of thirty-three (34) GSA leased vehicles, eleven (11) of which are based at the Regional Office and the remaining twenty-two (23) are located at out based locations. VA Handbook 0637 mandates that all GSA leased vehicles are equipped with telematics devices. Telematics devices collect, record, and transmit vehicle operational data. The devices are installed into the vehicles and access the vehicle s dashboard computer and transmit the data directly from the vehicle to a web-based reporting platform. GPS Tracking with Fleet Diagnostics meets the mandates of the EO, which are to collect and report data for vehicle speed, location, idling, utilization, maintenance, fuel consumption and emissions. To maintain compliance with the above requirement, the Atlanta VBA Regional Office must purchase and install thirty-four (34) new telematics units that include vehicle diagnostics and the monthly data plan that includes vehicle diagnostics.

Scope of Work: The contractor shall provide all equipment, services, material, tools, labor, facilities transportation and supervision to for the removal and replacement of telematics equipment/monitoring devices, and monthly monitoring services for thirty-four (34) vehicles in the Atlanta, GA VBA Regional Office fleet (see below for list of fleet cars and locations). All vehicles currently have a LMU3030 installed, that will need to be removed prior to the installation of new units. The new telematics equipment must be a LMU3040 Fleet Manager Device or equal (4G or better), and must be capable of capturing the following data at a minimum:

Speed

Location Data

Idling

Utilization

Maintenance

Fuel Consumption

Emissions Data

1.2.1. The installed equipment shall also possess the capability of being monitored via Contractor supplied computer software of web-based tracking.

1.2.2. The contractor shall furnish and install telematics equipment in the vehicles, and provide monitoring services for each of the vehicles. Monitoring services shall be available to the Government 24 hours/day, 7 days/week.

1.2.3. Installation must be performed by the Contractor or an authorized subcontractor. Installations must take place at an assigned location (or locations), to be pre-determined by the Contractor. All VBA staff assigned to a vehicle must be offered an installation location within 100 miles of the location of the vehicle (see below for list of fleet cars and locations). The Contractor is required to establish installation locations and available dates/times no less than two weeks prior to the anticipated installation date, and shall immediately notify the designated VBA points of contact of said dates/times. VBA points of contact will be required to contact the Contractor to schedule installation. The contractor shall offer installation services during normal business hours, and VBA staff will be required to bring assigned vehicles to the installation location. The Contractor is to ensure that the telematics devices are shipped directly to the arranged install location.

1.2.4. It is anticipated that throughout the year, GSA will require the exchange of some fleet vehicles. The VBA is allowed 8 business days to swap out the vehicles after receipt of the GSA notification. The exchange takes place at a marshalling site selected by GSA. Telematics equipment must be removed from the old vehicle and re-installed in the new vehicle simultaneously at the designated marshalling site. The contractor must be able to respond to such requests for exchanges in the time provided.

GSA Fleet Cars Assigned to the Atlanta, GA VBA Regional Office

Vehicle Model

Year

Vehicle Location Address

City

State

Zip

FOCUS

2016

6437 GARNERS FERRY RD.

COLUMBIA

SC

29209

FIESTA

2013

6437 GARNERS FERRY RD.

COLUMBIA

SC

29209

FOCUS

2014

6437 GARNERS FERRY RD.

COLUMBIA

SC

29209

FOCUS

2014

6437 GARNERS FERRY RD.

COLUMBIA

SC

29209

FOCUS

2018

6437 GARNERS FERRY RD.

COLUMBIA

SC

29209

SONATA

2013

1700 CLAIRMONT RD.

DECATUR

GA

30033

SONATA

2013

1700 CLAIRMONT RD.

DECATUR

GA

30033

SONATA

2013

1700 CLAIRMONT RD.

DECATUR

GA

30033

SONATA

2013

1700 CLAIRMONT RD.

DECATUR

GA

30033

MALIBU

2012

1700 CLAIRMONT RD.

DECATUR

GA

30033

MALIBU

2015

1700 CLAIRMONT RD.

DECATUR

GA

30033

CMAXHEV

2014

1700 CLAIRMONT RD.

DECATUR

GA

30033

FOCUS

2014

1700 CLAIRMONT RD.

DECATUR

GA

30033

FOCUS

2014

1700 CLAIRMONT RD.

DECATUR

GA

30033

GRCARAVAN

2013

1700 CLAIRMONT RD.

DECATUR

GA

30033

DURANGO

2015

1700 CLAIRMONT RD.

DECATUR

GA

30033

CRUZE

2014

2301 ROBESON ST.

FAYETTEVILLE

NC

28305

ELANTRA

2013

2301 ROBESON ST.

FAYETTEVILLE

NC

28305

FOCUS

2014

2301 ROBESON ST.

FAYETTEVILLE

NC

28305

CRUZE

2014

6600 VAN AALST BLVD.

FORT BENNING

GA

31905

SONATA

2013

55 PONY SOLDIER AVE.

FORT STEWART

GA

31314

FOCUS

2016

345 PERRY HILL RD.

MONTGOMERY

AL

36109

200

2016

110 9TH AVE. S.

NASHVILLE

TN

37203

CMAXHEV

2015

110 9TH AVE. S.

NASHVILLE

TN

37203

FOCUS

2014

110 9TH AVE. S.

NASHVILLE

TN

37203

SONIC

2015

BLDG. 700

ROBINS AFB

GA

31098

ELANTRA

2013

1970 ROANOKE BLVD.

SALEM

VA

24153

SONATA

2013

613 STEPHENSON AVE.

SAVANNAH

GA

31405

SONIC

2015

60491 DOSS DR.

SLIDELL

LA

70461

SONIC

2015

114 W. 12TH ST.

TIFTON

GA

31794

MALIBU

2016

251 N. MAIN ST.

WINSTON-SALEM

NC

27155

ELANTRA

2016

251 N. MAIN ST.

WINSTON-SALEM

NC

27155

ELANTRA

2013

251 N. MAIN ST.

WINSTON-SALEM

NC

27155

FOCUS

2013

251 N. MAIN ST.

WINSTON-SALEM

NC

27155

PERIOD OF PERFORMANCE

All telematics devices shall be installed/configured within forty-five (45) days after receipt of award. The period of performance for monitoring will begin after all devices are installed, and continue with a base period of one year, with four one-year option periods.

FEDERAL HOLIDAYS

The contractor shall not be required, nor is authorized to perform any work on the following U.S. Government Federal holidays: New Year s Day, Martin Luther King Jr s Birthday, Washington s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

RULES AND REGULATIONS

1.5.1. Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, presenting valid identification for entrance, smoking restrictions and any safety procedures as outlined in the site regulations.

1.5.2. The Contractor shall be responsible for the acts and omissions of all its employees and subcontractors, their agents and employees and all other persons performing any of the work under a contract with the Contractor.

1.6 INVOICING: Payment for all services will be made monthly in arrears upon receipt of an itemized invoice containing the following information:

VA Contract Number / Obligation Number

Company Name and Address

Invoice Date

Invoice Number (Note: Each Invoice must have a different Invoice Number)

Dates of Services performed

Description of items/services provided as well as referencing the appropriate Contract Line Item Number (CLIN). This way the proper CLIN can be billed for the invoice.

Name, title and phone number of company point of contact to notify in case of a defective invoice.

SERVICE CONTRACT LABOR WAGES: This contract incorporates the wages and fringe benefits of the following wage determinations. Information listed below appears for each State/County, for each vehicle location city shown above.

Service Contract Labor Wages for the Atlanta VBA Regional Office

State

City/County

SCA Labor Wages

Occupation

Wage (Plus Fringe benefits

AL

Montgomery/Montgomery

WD 15-4607 (Rev.-5) 01/10/18

Automotive Worker

$17.37

GA

Decatur/De Kalb

WD 15-5831 (Rev.-6) 01/10/18

Automotive Worker

$20.18

Fort Benning/Chattahoochee

WD 15-4527 (Rev.-8) 04/13/18

Automotive Worker

$15.94

Fort Stewart/Liberty

WD 15-4485 (Rev.-5) 01/10/18

Automotive Worker

$15.75

Robins AFB/Houston

WD 15-4495 (Rev.-5) 01/10/18

Automotive Worker

$16.98

Savannah/Chatham

WD 15-4491 (Rev.-5) 01/10/18

Automotive Worker

$17.81

Tifton/Tift

WD 15-4517 (Rev.-7) 01/10/18

Automotive Worker

$16.55

LA

Slidell/St. Tammany

WD 15-5189 (Rev.-9) 01/10/18

Automotive Worker

$17.20

NC

Fayetteville/Cumberland

WD 15-4377 (Rev.-5) 01/10/18

Automotive Worker

$17.76

Winston-Salem/Forsyth

WD 15-4399 (Rev.-5) 01/10/18

Automotive Worker

$20.11

SC

Columbia/Richland

WD 15-4429 (Rev.-7) 01/10/18

Automotive Worker

$16.86

TN

Nashville/Davidson

WD 15-4647 (Rev.-8) 01/10/18

Automotive Worker

$20.67

VA

Salem/Roanoke

WD 15-4315 (Rev.-6) 01/10/18

Automotive Worker

$15.64

1.7.1. The contractor shall pay each employee that performs work under this contract at least the wages and fringe benefits indicated on the Wage Determination and the table above. The Government may require submission of payrolls, conduct labor interviews, or perform other investigations to determine that clients are receiving the wages and fringe benefits required under this contract.

vii. Period of Performance: All telematics devices shall be installed/configured within forty-five (45) days after receipt of award. The period of performance for monitoring will begin after all devices are installed, and continue with a base period of one year, with four one-year option periods. It is anticipated that award will be made on or before September 30, 2018.

viii. FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017), applies to this solicitation. The following provisions are added as addenda:

52.217-5 Evaluation of Options (JUL 1990)

52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/

(End of Provision)

852.270-1 Representatives of Contracting Officers (JAN 2008)

(End of Addendum to 52.212-1)

ix. FAR 52.212-2, Evaluation Commercial Items, applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price as the only factor considered.

Submission of Offers:

Offers are due no later than July 13, 2018 by 2:00 PM EST.

Offers shall be submitted electronically to Heather.Hampton@va.gov. The email subject line must contain the following: Quote in Response to 36C10E18Q9384, Telematics Devices and Monitoring for Atlanta, GA VBA .

Offers shall be based on the requirements of the solicitation, and must contain the following:

A cover page including the following information: Business Name, Socioeconomic category (i.e. SDVOSB, VOSB), Address, DUNS Number, Name, Phone number, and email address for the Primary Point of Contact, Tax Identification Number (TIN), and any GSA contract number if applicable to this solicitation.

Detailed information showing the specifics of the proposed equipment and monitoring/reporting platform.

A completed price schedule in the format as provided in the attachment.

Acknowledgement of any amendments (if applicable).

Solicitation Questions: Questions of a technical nature shall be submitted to the Contracting Officer in writing via e-mail. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is July 6, 2018 by 2:00 PM EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers.

Amendments: Amendments to this solicitation will be posted at http://www.fedbizopps.gov(FBO). Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on FBO, offerors will be notified by email of any new amendments that have been issued. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

x. FAR 52.212-3, Offeror Representations and Certifications Commercial Items (NOV 2017) applies to this solicitation. The offeror has completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________.

xi. FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) applies to this solicitation. The following provisions clauses are added as addenda:

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

The Government may extend the term of this contract by written notice to the Contractor within 15 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to include this option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed Five (5) years.

52.227-14 Rights in Data General (MAY 2014)

52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/

(End of Clause)

852.203-70 Commercial Advertising (JAN 2008)

852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside (JUL 2016)(DEVIATION)

LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

852.232-72 Electronic Submission of Payment Requests (NOV 2012)

852.237-70 Contractor Responsibilities (APR 1984)

852.246-70 Guarantee (JAN 2008)

852.246-71 Inspection (JAN 2008)

(End of Addendum to 52.212-4)

xii. 52.212-5, Terms and Conditions Required to Implement Executive Orders Commercial Items (JAN 2017), applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation:

Paragraph a clauses applicable:

(1) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017)

(2) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(3) 52.233-3 Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

Paragraph b clauses applicable:

(4) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016)

(8) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

(22) 52.219-28 Post-Award Small Business Program Representation (Jul 2013)

(25) 52.222-3 Convict Labor (June 2003)

(26) 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016)

(27) 52.222-21 Prohibition of Segregated Facilities (APR 2015)

(28) 52.222-26 Equal Opportunity (SEP 2016)

(30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

(33)(i) 52.222-50 Combating Trafficking in Persons (MAR 2015)

(42) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(47)(ii) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)(Alt.I)

(49) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

(56) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)

Paragraph c clauses applicable:

(2) 52.222-41 Service Contract Labor Standards (MAY 2014)

(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

(THIS IS NOT A WAGE DETERMINATION)

EMPLOYEE CLASS WAGE + FRINGE BENEFITS

Automotive Tech II - 05070 WG-8

(4) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (MAY 2014)

(8) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015)

(9) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

xiii. Additional Contract Requirements or terms and conditions: None

xiv. Defense Priorities and Allocations Systems and assigned rating: N/A

xv. Offers are due no later than July 13, 2018 by 2:00 PM EST. Offers shall be submitted electronically to Heather.Hampton@va.gov. The email subject line must contain the following: Quote in Response to 36C10E18Q9384, Telematics Devices and Monitoring for Atlanta, GA VBA . Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. All pages of the quote must be emailed before the deadline specified in this solicitation. Failure to provide any of the required information or the providing of inadequate or unclear information may result in the offer being considered unacceptable. Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered.

For additional information, please contact the Contracting Officer, Heather Hampton at (336) 251-0500, or via e-mail to Heather.Hampton@va.gov.

**See attached document: Pricing Schedule for 36C10E18Q9384

Dates

Deadline: Friday, July 20, 2018

Date Published: Tuesday, July 17, 2018

Date Updated: Tuesday, July 17, 2018

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