The State University of New York, Downstate Medical Center will receive sealed Proposals for Project No.1510/SUCF Titled: "BSB Renovation - Suite 1-101" until 2:00 p.m. Local Time on Friday, July 13, 2018. Submit bids to the office of Mr. Frantz Poyau, Purchase Associate, Contracts and Procurement, SUNY Downstate Medical Center, 450 Clarkson Avenue, Box 113, Brooklyn, New York 11203. The proposals will then be publicly opened and read aloud at 811 New York Avenue, Brooklyn, NY 11203, Conference Room # 2-11.

All work on this Contract is to be completed within Ninety (90) calendar days, starting ten (10) calendar days after the contract approval date.

Bidding and Contract Documents may be examined free of charge at the campus at: SUNY Downstate Medical Center, Contracts & Procurement, 811 New York Avenue, Brooklyn, NY 11203, Conference Room # 2-11Brooklyn, NY 11203-2098.

A Mandatory Pre-bid Conference and Project Walk-through will be held on July 9, 2018 with all contractors assembled at SUNY Downstate Medical Center's University Hospital of Brooklyn in the Main Lobby, 445 Lenox Road, Brooklyn, New York 11203. The mandatory conference will begin promptly at 10:00am. No individual or additional walk-through will be performed under the pre-bid time period. Only bidders who attend the Mandatory Pre-Bid Conference and Project Walkthrough may submit a proposal on this project.

Qualifications of Bidders:

Bidders are advised to pay strict attention to the bid submission date, time and other requirements set forth to prevent disqualification from consideration.

The Project consists of performing, installing, furnishing and supplying all materials, equipment, labor and incidentals necessary for the construction of Project #1510. The Project consists of the renovation and construction of an office suite in the Basic Sciences Building at SUNY Downstate Medical Center, as shown in the contract drawings. The Suite consists of approximately 1,700 GSF.

(1) All prospective bidders are hereby notified that, on request of the University, they must be able to prove to the satisfaction of the University that they have the skill and experience, as well as the necessary facilities, ample financial resources, organization and general reliability to do the work to be performed under the provisions of the Contract in a satisfactory manner and within the time specified.

The Contractor will be responsible for obtaining all required construction permits from authorities having jurisdiction, Permits will be required from the City of New York for work outside the hospital building and on the street; permits from the State of New York are required for construction on and in the hospital and such will be issued by the University.

(2) Each bidder must be prepared to show to the satisfaction of the University that it has working capital available for the Project upon which it is bidding in an amount equal to 15 percent of the first $100,000 of the amount of its Total Bid plus 10 percent of the next $900,000 plus 5 percent of the remainder of its Total Bid. Working capital is defined as the excess of current assets over current liabilities. The University defines current assets as assets which can be reasonably expected to be converted into cash within a year, and current liabilities as debts which will have to be paid within a year.

A bidder must also be prepared to prove, to the satisfaction of the University, that within the last five (5) year period, it has successfully completed a contract of similar work of an amount of not less than fifty percent (50%) of its Total Bid on this Project.

A bidder must be able to demonstrate that it has been in the business of general construction for no less than ten (10) years and has at least seven (7) years of experience in similar work to this project. Similar work is defined as construction, renovation/replacement of roofs of similar scale in a continuously occupied and functioning environment.

A bidder shall provide upon request of the University, references from three (3) sources for projects of similar type, size and scope, completed as the prime contractor within the last five (5) year period.

Complete sets of Contract Documents for bidding may be obtained from Mr. Frantz Poyau, Purchase Associate, Contracts and Procurement Department, SUNY Downstate Medical Center, 450 Clarkson Avenue, Box 113, Brooklyn, NY 11203, Tel: (718) 613-8724, email:

Section 143 of the State Finance Law requires payment of a deposit to receive these documents. Accordingly, a deposit check of $49.00, made payable to SUNY Downstate Medical Center is required. Deposits less than $50.00 are nonrefundable.

Bids must be submitted in duplicate in accordance with the instructions contained in the Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.

It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy. Contract Goals have been determined for this Project as follows: MBE 15%, and WBE 15% for a total combined MWBE Goal of 30%. A directory of New York State Certified Minority and Women's Business Enterprises is available from: Empire State Development Corporation, Minority and Women's Business Development Division at: to assist potential bidders in locating sources of M/WBE subcontractors and reaching these goals. The designated M/WBE contact for this procurement solicitation is Edmund Folkes, MWBE Coordinator, (718) 270-1378, and is available to further assist potential bidders in reaching these goals.

Additionally, bidders for this contract for services are strongly encouraged and expected to the maximum extent practical and consistent with legal requirements of the State Finance Law and the Executive Law to use responsible and responsive Service-Disabled Veteran-Owned Businesses (SDVOBs) in the fulfillment of the requirements of the contract. Such partnering may be as subcontractors, suppliers, proteges or other supporting roles. SDVOB Contract Participation Goals have been established at 6%.

SDVOBs can be readily identified on the directory of certified businesses at:

The State University of New York reserves the right to reject any or all bids.


Deadline: Friday, July 13, 2018

Date Published: Thursday, June 14, 2018

Date Updated: Thursday, June 14, 2018


Frantz Poyau

Purchase Associate, 450 Clarkson Avenue, Box 113


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