Notice is hereby given that the New York State Department of Transportation is seeking to retain an engineering firm to provide Construction Inspection Services for a Bridge Steel Repair Project in NYSDOT Region 11, under PIN: XM19.21.

D037802 includes, but is not limited to providing: Construction Inspection Services for the emergency repairs and maintenance for bridge steel structures in Queens, Manhattan, Richmond, Bronx and Kings Counties in NYC.

This project will follow the Department's electronic selection process. Interested firms should not submit any paper or electronic response at this time. Details regarding this project, including selection factors and weights, will be posted on the NYSDOT website (http://www.dot.ny.gov) as soon as they are available. Go to the Business Center page, and then click the link to Detailed Ads found under Engineering Services.

The due date for the Electronic Expression of Interest (EOI) for this project has not yet been established. It will be in the advertisement details that will be posted at NYSDOT's website.

Information regarding the electronic selection process is also available from the Business Center at the DOT website. Consultants who have not yet submitted an electronic inventory to be used in the selection process must first register in the CSSWeb application. Registered Consultant firms may then proceed to complete the electronic inventory. In order to submit an Electronic EOI for this project, consultants must have an active electronic inventory in place. It is recommended that consultants prepare and submit their electronic inventory as soon as possible, but at least one week prior to the due date for an EOI.

Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through the Office of Contract Management (* Designated Contacts). Until a contract is approved by the State Comptroller contact with any other NYSDOT employee concerning this project should not be made unless otherwise directed by the Office of Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification.

Compliance Procurement Lobbying Law
Required Forms: The consultant shall sign and attach the following forms as part of and due with the consultants EOI.

1) Offerer's Affirmation of Understanding of and Agreement pursuant to State Finance Law 139-j (3) and 139-j (6) (b)
2) Offerer Disclosure of Prior Non-Responsibility Determinations NYSDOT Guidelines and Procedures

Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through the Office of Contract Management (*Designated Contacts). Until a designation is made,
communication with any other NYSDOT employee concerning this project that is determined to be an attempt to influence the procurement may result in disqualification.

Refer to NYSDOT Procurement Lobbying Law Guidelines and Procedures see the NYSDOT web site:
https://www.dot.ny.gov/portal/page/portal/main/business-center/consultants/general-info (General Info)

Summary of the policy and prohibitions regarding permissible contacts prior to designation:
Any communications involving an attempt to influence the procurement are only permitted with the following Designated Contact Persons:

The Contract Management Designation Analyst
The Contract Management Designation Analyst Supervisor
The Contract Management Assistant Directors
The Contract Management Director
The Contract Management Civil Rights Unit Supervisor
The Contract Management Administrative Staff

These are some communications exempted from this restriction:
Participation in a pre-proposal conference
Protests, complaints of improper conduct or misrepresentation

If any other NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee. If the Department determines an impermissible contact was made, that offerer cannot be awarded the contract. A second violation would lead to a four-year bar on the award of public contracts to the offerer.

Contacts after designation - NYSDOT identifies its primary negotiation contacts. The designated contacts include:

The Contract Management Negotiation Analyst
The Contract Management Negotiation Analyst Supervisor
The Contract Management Assistant Directors
The Contract Management Director
The Consultant Job Manager
The Contract Management Civil Rights Unit Supervisor
The Contract Management Administrative Staff
The Consultant Job Manager's immediate Supervisor

Individual(s) that the Department may identify at or after designation. The law does not limit who may be contacted during the negotiation process.

However, if any NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT
employee. Information Required from Offerers that contact NYSDOT staff, prior to contract approval by the Office of the State Comptroller:

The individuals contacting NYSDOT should refer and shall be prepared to provide the following information, either by e-mail or fax as directed by NYSDOT:

Person's name, firm person works for, address of employer, telephone number, occupation, firm they are representing, and whether owner, employee, retained by or designated by the firm to appear before or contact employee, retained by or designated by the firm to appear before or contact the NYSDOT.

Applicability to an executed contract Restrictions similar to those described above apply to approval or denial of an assignment, amendment (other than amendments that are authorized and payable under the terms of the procurement contract as it was finally awarded or approved by the comptroller, as applicable), renewal or extension of a procurement contract, or any other material change in the procurement contract resulting in a financial benefit to the offerer. The staff noted above as well as the project manager and consultant manager are considered designated contact persons.

The Department may identify other contact persons for each of these processes.

Rules and regulations and more information on this law, please visit:
http://ogs.ny.gov/ACPL/ or http://www.jcope.ny.gov/

Dates

Deadline: Friday, August 3, 2018

Date Published: Friday, July 13, 2018

Date Updated: Friday, July 13, 2018

Contact

Vadim Kaverin

vadim.kaverin@dot.ny.gov

CMS, 50 Wolf Rd, 6th Floor, Albany, NY 12232

518-457-6492

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